Annual Board Meeting Agenda

 

The agenda for the Herndon Youth Soccer Annual Board of Director's Meeting on June 6, 2022, is as follows:

(a) Count of the members for purposes of establishing a quorum
(b) Proof of notice of meeting
(c) Reading of minutes of preceding meeting
(d) Reports of Officers
(e) Reports of Committees
(f) Election of Officers and Directors

(g) Unfinished business
(h) New business

  • Proposed By-Laws change 1

Changing Section 4.02 from:
The annual meeting of the Corporation shall be held during the time period of June 1st and
August 1st each year. At such meetings there shall be elected by ballot of the members, a Board of directors of this Corporation as called for hereinafter by these By-Laws. The members may also transact such other business of the Corporation as may properly come before them from the Board of Directors as long as such business has been presented in the notice of the annual meeting.
To:
The annual meeting of the Corporation shall be held during the time period of January 1st and
March 1st each year. At such meetings there shall be elected by ballot of the members, a Board of directors of this Corporation as called for hereinafter by these By-Laws. The members may also transact such other business of the Corporation as may properly come before them from the Board of Directors as long as such business has been presented in the notice of the annual meeting.

  • Proposed By-Laws change 2

Adding to the bottom on Section 5.03:
A vacancy of the Treasurer officer role must be filled by the Board of Directors immediately upon notification of the upcoming vacancy. The Board of Directors will communicate the available role to Club membership and request nominations no less than (60) days prior to the vacancy taking effect and select the new Treasurer no less than (30) days prior to the vacancy taking effect.
Reason: Given the sensitivity and importance of the Treasurer function, I think we agree that we always need to ensure the Board is able to ensure only qualified candidates are brought onto the Board to fill this role. Any thoughts?